Skip to main contentSkip to breadcrumbsSkip to sub navSkip to doormat
You are here

Theses

Student theses can be uploaded to MyLEARN for plagiarism testing.

Students are required to submit their bachelor’s, master’s, and PhD theses/dissertations via MyLEARN, where they are then subjected to digital plagiarism testing.

Theses are handed in digitally via MyLEARN, where they are then forwarded to your thesis supervisor and subjected to plagiarism testing using special software.

  1. In the menu on the left-hand side, click “Theses.”
  2. Then click “New” and select “Upload new thesis” from the drop-down menu.
  3. Select your program, enter the title of your thesis, any co-authors if applicable, and your thesis supervisor, then upload your thesis in PDF format.
  4. Click “Save” when you’re done.
  5. If you need to change any of the information you’ve entered, click “Edit Data.”
  6. When you have finished editing and are ready to hand in your thesis, click “Send final version to examiner.”

When you return to your overview page, the thesis will be shown on your list. Plagiarism testing can take up to 24 hours.

Your thesis supervisor will be sent an automated email notification that your thesis been submitted. If you have indicated any co-authors, your co-authors will also be notified by email and will be required to give their consent as well. The thesis will not be forwarded to your supervisor until all co-authors have given their consent.

PLEASE NOTE:

  • If you have written the thesis in cooperation with one or more other students, please name them as co-authors.
  • When entering names, make sure to write names directory style (last name first). The person you have named as your supervisor will be notified by email of your submission.
  • Please make sure that the document you upload is in PDF format and not encrypted. Only non-encrypted files can be uploaded. Use the integrated PDF function of your word processing software (e.g. PDF add-in for Microsoft Office) or an original Adobe conversion program to create the PDF file. PDFs created using freeware often cause problems during the uploading process.
  • The uploaded PDF file may not exceed 16 MB in size.
  • The uploaded thesis must be at least 1,000 words in length.

Further information and tips on writing theses and avoiding plagiarism are available in the Student Support area on LEARN. For more on administrative steps and organizational topics, please see the “My Degree Program” page on the WU website.

Your students’ uploaded theses can be found on MyLEARN under “Theses” in the menu on the left-hand side of the page. Click this menu item to see a list of all theses submitted by students who named you as a supervisor. Theses are filtered by semester and type, and on the individual pages, you can also search for theses by name.

If a student has named you as a supervisor for his/her thesis, you will be automatically notified by email when the paper has been uploaded and you will be able to access the work at any time using the link provided. If two or more students have co-authored a thesis, one student initiates submission and all co-authors are required to give their consent. Theses will not be forwarded to supervisors until all co-authors have given their consent.

The “Status” column shows you the following information:

Plagiarism testing in progress:

As soon as plagiarism testing is complete, you will be notified by email.

Plagiarims check successful:

Once the plagiarism testing is complete, you will be able to see the results on your overview page represented as a percentage of textual matches. Click the “View details” button to view results in detail. Select “View results in new tab” to view the interactive Similarity Report.

Plagiarism check failed

Plagiarism testing will fail if the file:

  • Was uploaded without a file extension (.pdf)
  • Contains fewer than 1,000 words
  • Is too large in size (>16 MB)

Please note: The percentage of textual matches in the result is not significant on its own, it is important to review the Similarity Report in detail.

The “Actions” column provides the following information:

Click "" to remove submitted work that has not yet been subjected to plagiarism testing.

If you want to exclude a thesis in the database from the comparison made by the plagiarism software (e.g. if you are reviewing a revised thesis for the second time, or for blocked theses),  you need to close the eye by clicking on the "" icon. The eye icon will disappear, and the thesis will not be included in the textual comparison. Please do not ask students to upload the new version until the eye icon is no longer visible. Alternatively, instead of using the eye icon, the thesis can be excluded from the plagiarism test directly in the iThenticate web interface.

Click this icon to conclude the plagiarism check and send the thesis data to BACH.

Please be sure to check all work for plagiarism yourself as well. Digital plagiarism testing can never replace a review by the supervisor. No plagiarism detection software can provide 100% assurance that the tested document has not been plagiarized.

After completion of digital plagiarism testing, supervisors need to interpret the results.

In the “Status” column, click the link “View details,” followed by “View results in new tab,” to see the Similarity Report on the submitted thesis.

On the lower, right-hand side of the Similarity Report page, you will see three icons for different settings and viewing options:

  •   „view sources“ = overview of all sources and results
  •  view/edit filters and sources“ = settings for filters and sources
  •   „view/edit excluded sources“ = click here to exclude individual sources

Percentage values alone are not a reliable indicator if work has been plagiarized, and if so, to what extent. This can only be determined after careful review of the sources found and a comparison with the submitted thesis.

For a detailed description and explanation of the Similarity Report, please see the iThenticate website.

If you have additional questions about plagiarism or if you have reasonable grounds to suspect plagiarism or other forms of academic fraud, please contact plagiate@wu.ac.at.

For further information, please see the Directive on Plagiarism and Other Types of Academic Fraud in Academic Theses.

Troubleshooting

Error message

Action

The file cannot be processed because it is not in PDF format.

Ask the author to submit the file in PDF format.

The file cannot be processed. Please make sure the file is not encrypted or password protected, and that it was converted using the PDF function integrated in your word processing software.

The author has encrypted the file. Please ask the author to submit an unencrypted file.

The PDF cannot be processed because the text seems to be too short and does not contain enough readable characters.

The document contains fewer than 1,000 words, so it cannot be tested for plagiarism. Please ask the author to submit a document that is 1,000 words or more in length.

The text contained in your file does not resemble a natural language. Please check which program was used to convert the file.

The plagiarism software cannot recognize the document language. Please ask the author to use the integrated PDF function of their word processing software (e.g. PDF add-in for Microsoft Office) or an original Adobe conversion program to create the PDF file. PDFs created using freeware often cause problems during the saving and reading process.

The file you provided is too big. File size may not exceed 16MB.

Please ask the author to submit a document that does not exceed 16MB in size.

Theses that were uploaded before February 1, 2019 and were tested for plagiarism using Ephorus cannot be excluded from the comparison using the eye icon. This means that these older sources will be included in the iThenticate software’s plagiarism check. As a supervisor, you will need to keep this in mind when interpreting the results.

Use the “View details” link to see detailed results in the iThenticate web interface and to exclude sources from the test. On the lower right-hand side of the page, you will see three icons for different settings and viewing options:

  •   „view sources“ = overview of all sources and results
  •  “view/edit filters and sources“ = settings for filters and sources
  •  „view/edit excluded sources“ = click here to exclude individual sources

For a detailed description and explanation of the Similarity Report, please see the iThenticate website.

Uploaded theses can't be deleted from the system. They can only be locked so that they are no longer used for comparison.

If you want to exclude a thesis in the database from the comparison made by the plagiarism software (e.g. if you are reviewing a revised thesis for the second time, or for blocked theses),  you need to close the eye by clicking on the "" icon. The eye icon will disappear, and the thesis will not be included in the textual comparison.